Build the exact opening, safety and closing forms needed.
Complete workflow
From the first opening check to a closed maintenance action.
The person completing the task creates the record. Managers see the result, the issue and the follow-up in the same place.
01Create the venue’s checklistsShow stepHide step⌄
Admins define check types, questions and the departments or locations where they apply.
- Opening, safety and closing checks
- Editable templates
- Role and location assignment
Opening check12 items
Aquapark check8 items
Closing check10 items
02Identify and complete the checkShow stepHide step⌄
The employee selects the check, identifies with their PIN and completes the required items with a clear timestamp.
- Secure employee attribution
- Required responses
- Mobile-friendly completion
Completed bySam Taylor
Time08:42
Items12/12
03Record an issue immediatelyShow stepHide step⌄
A failed or concerning item can lead into a maintenance record with type, location, notes and time.
- Normal maintenance categories
- Editable locations
- Other option with free text
LocationTower 2
TypePump pressure
PriorityReview
04Add maintenance from the kiosk or portalShow stepHide step⌄
Staff can start a maintenance log from the kiosk, while signed-in admins and managers receive a direct entry form.
- Kiosk PIN identification
- Admin quick-entry form
- Date and time captured
TaskPump adjustment
Completed byJoe C.
Logged09:18
05View the day in one calendarShow stepHide step⌄
The calendar shows both completed checklists and maintenance activity on the correct date, with click-to-expand detail.
- Day and month navigation
- Checks and maintenance combined
- Historical audit record
Checks3 complete
Maintenance2 logs
Open actions1
06Assign and close follow-upShow stepHide step⌄
Managers record the action taken, who owns the next step and when the issue is resolved.
- Outstanding-action status
- Responsible person
- Resolution notes and date
Assigned toMaintenance
DueToday
StatusIn progress
Your venue, your rulesCheck templates Maintenance types Locations Permissions Follow-up Calendar history
Configure it around the way your team operates.
Maintain a reusable list of normal work categories.
Use venue-specific areas and equipment locations.
Control who completes, reviews and edits records.
Choose priorities, owners and closure requirements.
Keep completed operational records available by date.
Clear by roleAdmin Manager Employee
Everyone sees what they need to act.
Admin view
Creates templates, categories and locations, then reviews the full history.
Manager view
Monitors completion, assigns action and closes follow-up.
Employee view
Completes checks and records maintenance from the kiosk or mobile portal.
Frequently asked
Useful answers before the demo.
Can maintenance appear on the same calendar as checks?
Yes. Both record types can be shown on the relevant date and expanded for detail.
Can categories and locations be changed?
Yes. Admin settings control the reusable maintenance types and venue locations.
Can an admin enter a record without going through the kiosk?
Yes. Signed-in admins and managers can use a direct entry form while kiosk users identify with their PIN.
See it with your operation
Walk through daily checks & maintenance with AquaTrak.
Tell us how your venue works and we’ll show the parts that would make the biggest difference.