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Time and attendance

From one secure clock-in to an approved timesheet.

Make clocking simple for staff and give managers a short, exception-led review instead of a weekly reconstruction exercise.

Secure PIN kiosk and manager review workflow
See how it worksRequest a Demo
Complete workflow

A clean time record, created as the shift happens.

Scheduled times provide context. Actual clock events provide the record. AquaTrak keeps both visible.

01Authorise the venue kioskTurn a shared device into a controlled clocking point.Show stepHide step

An admin authorises the device without leaving an admin session available to employees.

  • Revocable device authorisation
  • No shared admin login
  • Venue-controlled kiosk access
AquaTrakKiosk device
Front desk iPadAuthorised
Last verifiedToday
StatusActive
02Clock in with a personal PINFast for staff and attributable to the right person.Show stepHide step

Employees select their name, enter a four-digit PIN and clock in. Failed attempts are rate-limited.

  • PIN stored securely
  • Lockout after repeated failures
  • Unscheduled clock-in supported
AquaTrakClock in
Alex Morgan08:57
Scheduled09:00
StatusClocked in
03Track breaks and clock-outKeep the day’s actual events together.Show stepHide step

The kiosk presents the correct next action: start break, end break or clock out.

  • Immutable clock-event history
  • Live elapsed time
  • Break duration visible
AquaTrakCurrent shift
Clocked in7h 42m
Break32m
Next actionClock out
04Resolve exceptions fairlyAsk the employee when the record needs context.Show stepHide step

Forgotten clock-outs and maximum-open-shift rules create provisional records for confirmation or adjustment.

  • Scheduled finish and grace period
  • Maximum open shift rule
  • Employee confirm or adjust
AquaTrakAction required
Forgotten clock-outProvisional finish
18:00Employee status
Waitingundefined
05Review only what needs attentionMake approval quick for managers.Show stepHide step

Past shifts show scheduled and actual times together, with clear actions to edit, wait for the employee or approve.

  • Future shifts excluded
  • Exceptions surfaced first
  • Discard duplicated or invalid records
AquaTrakTimesheet review
Actual09:02–17:58
Scheduled09:00–18:00
ReviewReady
06Prepare hours for payrollFinish with an approved record.Show stepHide step

Approved timesheets remain auditable and can support payroll exports and reporting.

  • Approval history
  • Unscheduled flags
  • Payroll-ready totals
AquaTrakApproved week
Hours38h 26m
Exceptions0
StatusApproved
Your venue, your rules

Configure it around the way your team operates.

Clock-out grace

Choose when a missed clock-out should prompt action.

Maximum open shift

Automatically close unusually long scheduled or unscheduled shifts.

Break rules

Record paid or unpaid breaks as required by the venue.

Kiosk devices

Authorise and revoke shared devices.

Review permissions

Control which managers can edit and approve records.

Payroll export

Prepare approved hours for the payroll process.

Clear by role

Everyone sees what they need to act.

Admin

Admin view

Sets clocking rules, authorises kiosks and oversees payroll-ready records.

Manager

Manager view

Reviews exceptions, edits when authorised and approves completed time.

Employee

Employee view

Clocks in securely and confirms or corrects provisional records.

Frequently asked

Useful answers before the demo.

Can somebody clock in when they were not scheduled?

Yes. AquaTrak can allow an unscheduled clock-in, clearly flagging it for manager review.

What happens if somebody forgets to clock out?

A provisional finish can be created using the configured rule. The employee confirms or adjusts it before final approval.

Does the kiosk expose an admin account?

No. Device authorisation creates controlled kiosk access without leaving the admin signed in.

See it with your operation

Walk through timesheets & kiosk with AquaTrak.

Tell us how your venue works and we’ll show the parts that would make the biggest difference.

Request a DemoExplore all features